Coordination Services

The following types of
Coordination Service Packages
are available:

Day-Of Coordination | Month-Of Coordination | Full Service Coordination | Partial Coordination

 "Day-Of" Coordination Package

You have done all the planning yourself. You've chosen your menu, you've hired your photographer, baker, DJ, and florist. The words keep going through your mind…"What am I forgetting?" It's time to relax and let someone else stress over the final details. Not only do you WANT to enjoy your wedding day, you NEED to enjoy it. We can make sure all your planning is executed perfectly.

General Services

One free hour initial consultation
One site walk-thru
Access to consultant via phone and/or e-mail
Direct events: rehearsal, ceremony and reception

Wedding Day Services

• Oversee set up by vendors and keep them on schedule

• Distribute final payments to all vendors (envelopes to be prepared by client/s and given to planner at rehearsal dinner)

• Attend to bride and bridesmaids before ceremony begins

• Set up or oversee the set up of ceremony and reception area per previous direction

• Greet guests and direct them to appropriate place for ceremony

• Help late arriving guests to be seated in a quiet manner

• Assistance with processional and recessional order

• Keep everyone on schedule

Reception Services

• Ensure tables and area are set-up per your direction
• Make certain vendors are set-up and ready on time per schedule
• Send gifts with appointed person
• Make sure DJ is aware of "Do Not Play List"
• Make certain events occur on schedule, such as: First dance, Garter/Bouquet Toss, Cake Cutting, etc.
• Most important of all…make sure Bride and Groom spend time together at the reception!!!

*Note- For "Day-Of" coordination, the bride will take the responsibility of preparing the timeline, confirming the details and commitments with the vendors, and all other related duties. The consultant will carry out the duties based upon the brides planning and preparations. In these instances where the consultant has no previous interaction with the vendors, the consultant is only as good as the information the bride provides.

"Month-of" Coordination Package

If you have all the basic major events planned out and just need some last minute odds and ends tied up, we can help! This is to just make sure you don't leave anything out, and if you need help making your timeline for the wedding day. 

*Includes everything described in the "Day-Of" Coordination Package plus the following:

Pre-Wedding Services

• Confirm final details with vendors

• Meeting with client to develop timeline for wedding day

• Distribution of timeline to vendors and wedding party

• Assist in obtaining marriage license

• Referral to wedding day vendors (if needed)
  
  *Package can be altered to clients desired needs.

Full-Service Coordination Package

If it's all too overwhelming for you to handle, or you're just too busy to take care of everything, let us stress over the details while you focus on the important thing...having an unbelievable day to remember.

We can help you with every major detail like when and where to have your wedding, as well as the minor details like wedding favors and guest book placement. 

From announcing your engagement to helping you write your Thank You cards, we can be there every step of the way. 

*Includes everything described in the
"Month-Of" Coordination Package plus the following:

General Services

• Wedding planning checklist

• Unlimited access to Consultant via phone and/or e-mail

• Timeline documents for ceremony, reception and rehearsal

• Budget distribution calculations

• Liaison between client, vendors, wedding party, and relatives.

Pre-Wedding Services

• Vendor referral such as: photographers, DJs, Caterers, Florists, etc.

• Help decide on style and theme of wedding (Formal, informal; large or intimate)

• Assist locating the perfect ceremony and reception site(s)

• Set-up and attend meetings with potential vendors for clients

• Customized wedding budget and track all spending

• Maintain guest response list

• Advise and assist you with catering meetings and menu selections

• Plan and direct rehearsal and rehearsal dinner

• Aid you in developing a seating chart

• Assistance with vendor contracts and negotiations

• Track vendor deposits, payments and due dates

• Email reminders to wedding party

• Assistance with choosing wedding party attire

• Arrange make-up and hair trial run appointments

• Follow-up calls with wedding vendors until wedding day

• Plan appropriate transportation to and from ceremony/reception

• Provide travel arrangements assistance for out of town guests

• Assist with honeymoon travel

• Give detailed list of photos to be taken by photographer (per your advisement)

• Negotiate group rates for out-of-town guests

Post-Wedding Services

• Assist bride in change of name, social security change, and address change

• Make sure rentals are returned on-time after reception

• Confirm honeymoon arrangements

*Package can be altered to clients desired needs.

Partial Coordination Package

If you need help with certain details of the planning process, we can configure a specific package for you based on your needs. If you need a budget worksheet, timeline documents, checklists, etc for you to do yourself, or if you need vendor referrals and some minor coordination from us, then partial coordination service is all you need.

We can quote you a flat rate for the specific items you want us to help you with. We can also work on an hourly basis, if that works better for you!